How to create a database for a music store in Access? (Example)

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Marie-Ange Demory

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Access is one of the best data management programs, as it brings a variety of tools that its competitors don't have (like the one that allows you to create a drop-down menu), thanks to these functions you can do anything with it , and for which today you will learn how to create a database for a music store.

And, if you are the owner of an establishment, the most likely thing is that you want organize your data in a table efficiently , that's why Access helps you, allowing you to manage everything about your store in a simple, read-out table.

It should be noted that before continuing you should find out how to build queries and forms in Access, as many of the terms used can help you with the basics later on.

How to create a database for a music store?

To get straight to the point and quickly learn how to create a database for a music store, the first thing you need to know is that the process, although not difficult, it can be long and boring , so for the purpose of this tutorial I will split the steps.

The initial thing is to get the Access application from its official page (i.e. from Microsoft Store), once you have it, the next step will be to open it. Inside you will notice that there are several options of things you can create, select "Empty database".

Then choose where you want to save the document and press "Save". An Excel-like database will then open with the boxes and their contents (which is still empty).

Within this basis it is necessary press the "View" option located in the top ribbon , this will open a drop-down menu where you need to choose "Tree View" and there assign the name of the first table (eg employees, music categories, etc.).

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When you are done placing them, click "Accept", this action will now show you a new menu where you need to place the internal categories of the table, for example if it is for employees then first name, last name, etc. Also, next to it you have to put the type of data these fields will contain as short and long text, among others.

The next thing is to link this table once it is ready, for this you have to stay on the field you want to be the main key and give it a right click, in the menu that will come out choose "Main key"

Final steps to create your database!

With everything you've read, you already know part of the answer to the question: how to create a database for a music store? Now you will see the final steps to achieve your goal.

After creating your primary key in the first table, now you need to create the other tables to link . To create other additional tables you need to click "Create" on the ribbon and then "Table".

Then you will have to go through the previous process to configure the contents of your table, once done and having filled in all the fields, you will have to create again a master key (you have to do this in all tables you create).

Since you already have all the tables ready, you have to close the open ones, then go to the "Database Tools" section located on the top ribbon, and inside it choose "Relations".

This option will allow you to select all your tables and add them to a list in order to link them. The connection is made by dragging the main key and dropping it on a foreign key (the external ones are the remaining fields that are not main), this action will bring up a window in which you need to click on "Request referential integrity".

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Finally, click on "Create", with that everything will be connected and you will only have to fill in the tables (first you have to fill in the number one). Now you know how to create a database for a music store. All you have to do is keep looking for information about this program, eg example: How to create reports in Access?

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