How to delete user metadata or personal information from Word (example)

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Catherine Le Nevez

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The Microsoft Word program, in addition to being very useful, brings many functions and options, so much so that some of these are even hidden from the naked eye. One of these hidden options or features is the default embedded metadata in all documents created in Word. If you want to know more about how to delete this metadata from Word, you are in the right place because then we will talk about how to delete Word users' metadata or personal information.

What are the metadata of Word documents

User metadata or personal information is certain information such as document author name, creation and modification date, size, resolution and others hidden aspects embedded in all Office documents.

When creating a document in Word, various aspects such as comments, document views, annotations, presentations and spreadsheets, among others, intervene and can be added.

These types of aspects can be added visibly or hidden, so that many times the user is not aware that if he is going to share a document with someone else he may inadvertently let others know more than necessary.

Here because deleting the metadata you are presented with the opportunity to make sure that if you don't want anyone to know who the document author is, no one will know or that no one will see a certain internal comment on the document or know the creation date.

How to delete your personal information or metadata from Word

There are at least two ways to remove your personal information from Word documents, so let's look at both ways:

From the Properties option

  1. First you need to go to the file where you want delete the metadata , after doing that, right click on it and click on the Properties option.
  2. After selecting this option, a window with several sections will appear, but you need to access the section Details inside the window.
  3. In this section you will see any metadata or personal information which is embedded in said Microsoft Word document in a hidden way. Below this list you will see an option that you need to click, which is Remove ownership and personal information, you need to select it to open a new window.
  4. In this new window you will see two buttons with two different options: Make a copy with all possible properties hidden and the other is Remove the following properties from this file .
  5. You have to select the latter option and below you will see a list with all the metadata that you can delete from the document, to select one you just have to check the box with the name of the metadata and then click OK to save the changes.
  6. If you want to check all the boxes, click on the button Select all and then click OK, then you can close all windows and send or share the document with the certainty that the metadata will be 100% deleted. You should know that to delete the metadata of a document it doesn't have to be in read-only mode and you have to be the author of it.
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    From within the document

    • First you need to access the document whose metadata you want to remove and once you are inside it, you need to go to the section Fillet .
  8. Then you have to go to the Information section and then you have to click on Check for Problems and then a drop down menu will open where you have to select the Inspect Document option.
    • When you select this option, a new window will open with all available options in the document, which you can deselect to delete or mark them to keep. In this list of options you will see all the options that you may not need to delete, such as embedded documents, header, footer, among others.
    • Once you have checked or unchecked the boxes that look best to you, you need to click the Inspect button so that an analysis in the document of those aspects you have checked is carried out. When the analysis is complete, you can click Remove everything in each item to clear the metadata and finish the process by clicking Close.
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